Today my friend Karen Martinez called me to ask about how to get screen shots in her word document. She has enjoyed using a free / open-source product called Z-screen that I showed her a while ago but needed some help configuring it.
First, for those of you who are still using the default PrtScn button to capture your entire computer screen or the more advanced Alt+PrtSc combo which grabs just the highlighted window and adds it to your clip board, I submit to you an even better option.
Head over to Brandon Z's website and pick up the latest executable of Zscreen. Version 1.3.3.0 as of this writing. When you scroll to the bottom of the page to find the install link be sure to download the Binary and not the Source. The binary link will get you the program with an installer. Only download the source if you are interested in seeing how the program is coded or would like to contribute.
Now, run the exe to install Zscreen. Of course running .exe's you find on the web can have some pitfalls so the standard disclaimers apply (i.e. please check with your local computer administrator first).
When asked on install, I configured my installation to open on start up so its always ready when i want to grab a screen capture. Now that you've installed you should see a new icon in your task tray down by the clock with a "Z" on it.
To activate this new productivity tool, press Ctrl+PrnScn. This will momentarily freeze all the items on your desktop and turn your pointer into a large white arrow. Ths white arrow will serve as the top left corner of your screen shot. Click and drag to outline the area of the screen you wish to grab.
Once you let go the program adds the capture to a location of your choosing. By default the image is uploaded to a webserver (your task icon will turn orange until this process has finished) and the web address of your image will be added to your Windows clip board. Press ctrl+V to paste this address where ever you'd like to use it.
If you want to change this setting as Karen did. That is easily achieved by double clicking the Z screen icon in your task tray. You'll see destination settings in the dropdown called Screenshot destination. There's an example at the top of this post (captured with Z-screen).
Familiarize yourself with the settings in this configuration screen. They are very powerful and can be quite helpful when assembling a presentation or documentation. With so many tools using public webspace its nice to have an automated method of putting local screengrabs on the web. Its also nice just to be able to choose what you want to emphasize.
Enjoy!
Chris
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